General Aviation Emergency
and Disaster Preparedness Summit
at AOPA Headquarters, Frederick, Maryland
and the Hampton Inn Frederick, a Hilton Hotel
Hotel Discount Rate Deadline March 28, 5 PM Eastern
hotel added more rooms and extended the deadline to April 6.
Conference Registration Deadline April 10
and the AOPA Foundation
including Teamwork Award Recipients for 2017 Hurricane and Fire Relief Operations
National Aeronautic Association Fall Awards, November 29, 2017
Representatives of several distinct categories of organizations will introduce their programs and answer questions.
Group representatives will describe how their groups got involved in relief flights and what they were able to accomplish helping those in need.
Attendees will describe their most important successes and the most significant problems they faced in providing relief flights. How did relations with other groups, aviation associations, agencies at all levels of government, and others help or hinder their operations? We will develop a punchlist of factors for success and of problems which need addressing.
Representatives of State and Federal Agencies, Relief Organizations, and Major Aviation Groups will describe what they perceive as what they need most from GA relief flight support and what they found to be their biggest problems in interacting with the pilots and their groups. Q & A. We will add items to the punchlist.
New requirements, equipment, procedures, and paperwork mean we and our pilots will have to learn new procedures, and aircraft owners may well need to alter their plans for the equipment they will need to install in their aircraft. We will also discuss call signs and transponder settings.
Emergency alert systems; mission coordination systems used by groups; media relations including use of social media. Amateur radio resources; cell phones and landlines; aircraft radio protocols and communications with ATC.
AIR CARE 2018 National Public Benefit Flying Conference and Annual Meeting.
Opportunities for VPO collaboration, information sharing, and enhancements.
AOPA and other major aviation group leaders will describe
1) the importance of letting the world, and especially the aviation world, know about your group, its volunteers and supporters, and the good work you do, and
2) how to work in partnership with major aviation organizations and prepare materials that will be most useful to them in telling your story. Know who they are, their objectives, and how they work.
Class III medical reform and how it might affect VPOs
Volunteer pilot liability relief progress
Pilots Bill of Rights updates
Management Tools to help in setting your group’s direction
Life goes on: transition and succession. Choosing new leaders who buy into your group’s values and culture.
A few big considerations regarding state and IRS requirements.
Review of processes, requirements, etc… by each organization
Opportunities for flight sharing, collaboration, and increased efficiency
hotel added more rooms and extended the deadline to April 6.
Our hotel is the Hampton Inn Frederick, a Hilton hotel. The special room rate is a highly discounted rate of $99. The hotel rate includes a complementary full breakfast.
Our block includes a mixture of rooms with King beds or two Queens. If you will need rooms with two Queens you will have better luck booking ASAP. If you don’t need two beds please request the rooms with King beds.
The online booking link is case sensitive – click here:
You may also book by phone by calling the hotel and indicating you wish to book a room in the Air Care Alliance block. Its location and phone info is:
5311 Buckeystown Pike, Frederick, Maryland, 21704, USA
Note: As a courtesy to others, if you make a reservation and then find later that you cannot attend, please contact us to coordinate the cancellation so we can return the room to the block or find someone to take over the reservation.
Air Carrier Airport Transportation: view these options for traveling to Frederick, Maryland:
Baltimore (BWI): About 50 miles. Inexpensive car rentals. May be able to share a car with others arriving at the same time. Several shuttle services.
BayRunner Shuttle Toll Free: 1-855-BAY-RUNR (1-855-229-7867)
Frederick Airport Connection (240) 422-4449
Airport Xpress 301-668-4000
Washington (DCA): About 52 miles, 1 to 2 hours. Car rentals available. May be able to share a car with others arriving at the same time. Shuttle services – check airport for details.
Light rail Metro to Red line to Shady Grove and Uber, Lyft, or taxi to hotel, about 3 hours.
Dulles (IAD): About 50 miles, 1 to 2 hours. Car rentals available. May be able to share a car with others arriving at the same time. Shuttle services – check airport for details.
2) REGISTER FOR AIR CARE 2018 AND GENERAL AVIATION EMERGENCY AND DISASTER PREPAREDNESS SUMMIT:
Book early but for sure before the hotel deadline of March 28 and our conference registration deadline of APRIL 10
IF NEEDED WE MAY BE ABLE TO TAKE LATE REGISTRATION BUT CAPACITY IS LIMITED. We need this information as early as possible to order meals and provide for seating. If we reach capacity we will have to deny attendance.
1) View the PDF form at the link below, type your information into it, be sure to save it to your pc, and send it back as shown below. Or print the blank form and fill it out by hand and send it.
2) Additional attendees from your group my be listed on the form. Please provide all email addresses in case conference information changes and notices must be sent out.
3) Again, the PDF form can be filled out using your computer, saved, and then emailed or faxed.
USE THIS LINK TO THE PDF REGISTRATION FORM:
Be sure to save your completed form to your PC before sending or printing it!
Please email the PDF of the completed and saved form to firstname.lastname@example.org
OR fax the form to 815-572-9192. Or mail it to:
3) PAY USING THIS ONLINE PAYMENT LINK:
Pay via Credit Card / PayPal or send your check payable to Air Care Alliance to the address above.
You may send Credit Card and payment information to PayPal using the button below.
First fill out the items below, then click on the Pay Now button.
Then on the PayPal page enter the correct payment amount in the Price per Item box and choose “Continue.”
Pay with a PayPal account or for credit card payments click on the “Don’t Have a PayPal Account” link.